Features of Web and Flo Kontinuum

There are two different areas of Kontinuum. The Design Studio and the End User Environment / End User Portal. This page describes some of the more commonly used technical features in both of these areas.

Features of Kontinuum as experience by day to day users

Data Capture Web Forms

When participating in a workflow, you can contribute information through web-forms. With web-forms you:

• Complete tasks by filling out simple or complex web-forms.
• Answer questions and have the answers stored in a database.
• Place post-it notes on web-forms.
• See a log of all changes to data within a web-form.
• View help on a web-form to ensure its correct completion.
• See informative error messages when web-forms are fill out incorrectly.
• Lock forms to prevent use by more that one person at a time
• AJAX enable forms so you are not waiting for pages to refresh
• Capture Parent, Child and Grand Child information
• View, create and update information in 3rd party databases
• Approve and Reject web-forms.
• Upload, check-in and check-out documents or files.

Active Eye

Web and Flo's unique Active Eye feature gives you:

• A user friendly design environment
• A graphical representation of workflow instances and stages completed in real time.
• A list of who needs to complete the next step to progress the workflow.
• A history of who has modification and approval rights to web- forms.
• An Audit Trail of who completed each step and when.
• With Kontinuum workflow designer what you see is what you get, so end users are never left guessing what is going on.
• The ability to drill down from high level workflows into smaller sub-workflows

Navigation

Kontinuum utilises Task Lists, Item List and Task Calendars, that give you the ability to:

• See in real time what tasks in a workflow require your attention.
• Sort tasks by priority and due date. Sort and filter information and then save those filters.
• Lock a workflow instance and secure the data behind it.
• View only the information that you have access to.
• Reassign tasks to different members of staff.
• View the tasklists for other members of staff.
• Have your tasks re-assigned when you are on holiday.
• Pick which information you wish to see in your lists.
• See your tasks' due dates and other key dates in a calendar format.
• See what percentage of a workflow has been completed, when it was late modified, where and by whom

Web-based reports

Kontinuum reporting gives you the ability to:

• Create custom reports
• Access real time reports over the web.
• Download or email any report as an Excel document for analysis or import the information into an alternate application.
• Use the built-in data warehouse capabilities for complex data analysis.
• View easy to understand graphical charts.
• View pre-built reports to analyse bottlenecks, potential causes of slow turn around times and monitor staff performance.
• Report on information from Kontinuum databases, third party databases or both.
• Sort and Filter information in reports
• Export reports to graphs and charts

Other features

• Users have a customisable homepage allowing them to subscribe to internal news, reports and graphs
• Perform complex analysis on data.
• Create Word and Excel files from templates and fill them with information provided in web-forms.

Features of the Design Studio

Graphical Web-Based Workflow Designer

Designers create workflow applications that fit the uniqueness of their business. This allows you to:

• Create simple or complex multi-layered business process.
• Easy to use drag and drop interface. Apply business rules to a workflow using WAFFL (See below)
• Determine within the workflow when a task should appear in your Task List.
• Create workflows that exchange data with Legacy systems.
• Interweave processes so reaching a stage in one workflow completes or initiates a stage in a different workflow.
• Create workflow instances based on information that resides in legacy systems.
• Create add-on widgets to do almost anything.
• Create workflows that spawn sub-workflow. These workflows then wait until the sub-workflows have completed before completing the larger workflows
• Create web services to exchange information over the internet.

Web-Based Form Builder

Designers use the form builder to:

• Create customised web forms and database structures within minutes.
• Easy to use drag and drop interface.
• Design forms by answering simple questions such as:
  • What question text will you display to the user and
  • How are you going to answer it (i.e.text box, radio buttons, rich text areas).
• Configure the behaviour of questions and answers using WAFFL (See below), thus ensuring all your data is validated before the workflow proceeds.
• Add in approval routes for an individual question or an entire web-form.
• Link forms to data in Legacy systems.
• Copy, paste and re-use pre-built web-forms and questions.
• Create forms that capture hierarchical information.
• Click once deployment.

Customisable Appearance

• Gives the Designer the ability to customise the appearance of their Kontinuum applications.
• Allows you to create one to many and many to many hierarchical records.
• Designers create their own style sheets, templates or images to tie their Workflow solutions into their corporate image.

Security

• All users by default are required to login to Kontinuum before viewing or modifying any information.
• Successful and unsuccessful login attempts are logged by the system.
• 'Complex Password Mode' allows Administrators to switch the level of complexity of a users password.
• Kontinuum offers SSL certificate for added security.
• Kontinuum can integrate with Active Directory so users only have to remember one password.
• Every transaction is logged allowing you to track who, what and when changes were made to information held in the system.
• Password Encryption

Schedule

• You schedule tasks to appear in users Task Lists on a recurring basis. For example:
  • Prompting users to complete time sheets once a week.
  • Prompting users to complete expenses once a month.
• Escalations
  • You are able to ensure tasks are flagged or reassigned under certain conditions
    • Email a reminder or re-assign a task a day or a week after a task is overdue.
    • Email a reminder or re-assign a task after a period of inactivity. Employ escalations based on your company's organisational structure.

Web-Based User Management Module

• With an easy to use web interface, you are able to:
  • Manage what users see and do in each workflow.
  • Change passwords.
  • Change user details.
  • Post news articles for users to view important messages after login.
  • Determine which users see which news articles.
  • Create user specific Home Pages to provide your team of their pressing information.

W.A.F.F.L (Web and Flo Functional Language)

WAFFL allows you to:

• Modify the behaviour of questions, forms, reports, routing and user permissions.
• Create functions using information from an ODBC compliant database and information stored in the form or the session.
• Embed statements from two of the most commonly used scripting languages SQL and VBScript.
• use Intellisense style helper to guide you through writing statements

Further Features

• Automated database creation and administration.
• Developed using industry standard software.
• Complete customisation of any workflow.
• Pre built solutions such as CRM.
• Can be embedded in Sharepoint Portal Server.
• Language Files so it can be set to run in multiple languages.
• Tested on Internet Explorer, Netscape, and Firefox Browsers.

If you are interested in a free Kontinuum evaluation or have a few questions please contact us.